When the research project has been awarded and the contract has been signed, the researcher has to send the agreement/contract to the Registrar’s Office and a copy to the Finance Department (the registrar needs to create a registration number for the project if the project did not receive a registration number upon application). Regarding Prisma projects, all information is sent directly to the Finance Department by Prisma.

The researcher has to contact the Finance Department if the amount granted deviates from the amount stated in the application. The Finance Department will assist in negotiating any budget revisions with the funder. If you need to extend the deadline for final reports or other deliverables or extend the project’s end date, the researcher is required to submit a formal amendment to the award agreement to the Finance Department.

Accounting

The Finance Department creates an activity/project number for the research project. The PI of the project is responsible to inform the head of department about all staff appointments on the research project and their salary costs under various scenarios depending on start and end dates, salary band/step, and % full-time equivalent. It is also important that the project participants are paid for (konteras mot) by the research project in Primula.

Budget tracking

It is important that the budget is overseen in order to identify any deviations from the budget. The researcher has to contact the Finance Department to set up a schedule for follow-ups in relation to the funder’s specific reporting requirements.

A budget tacking shows the current financial status of the project including the budget, expenses incurred to-date, known commitments (especially salary costs), and remaining balance.

Budget deviations can arise regarding all costs: salary costs, LKP (salary cost surcharge), administration, premises and OH (overhead or indirect costs). Deviations are handled within the framework of the project budget. Some funders allow virements between budget categories. Restrictions on virements vary depending on the funder, the award type, and any special conditions. The award agreement may state no virements to/from specific budget categories. Some virements are not allowed without the funder’s prior approval.

Reporting

Check your project’s award agreement for technical/scientific reporting requirements. The researcher has to contact the Finance Department well in advance of the project’s end date so that it is possible to make any changes to the accounts within the project period.

Checklist for researchers

• Send the agreement/contract to the Registrar’s Office and a copy to the Finance Department. State the registration number of the application.
• Check that all salary costs is paid for (konteras mot) by the research project in Primula.
• Check that all requisitions made within the project is done according to budget.
• Check that all expenditures are booked in the project.
• Check that all costs are relevant to the project.
• Check that all payments have been booked in the project (match against the agreement/contract).
• Check the level of co-financing (match against the agreement/contract).
• Regular reports to the funder (often annually for ongoing projects or in connection with requisitions).
• Possible extension of the deadline for final reports or other deliverables or extension of the project’s end date (please note that the funder will need to confirm changes in writing).
• Final financial reporting to the funder (please check the project’s reporting requirements, including templates, submission process, or deadlines).
• End of project balances – if there is a surplus, check if the funder requests return of unspent funds.

Spreadsheets

To get a spreadsheets templates contact projektansokningar@sh.se.

Remember that a spreadsheets always must be completed for all research applications and signed by an economist and head of department.

Contact information at the Finance Department

projektansokningar@sh.se for questions regarding new grant applications.

projektekonomi@sh.se to get in touch with staff in the research project organization (national projects, EU projects and doctoral students).

Further contact information at the Finance Department (in Swedish).

Research data can be published in a database that is searchable on the web (an open repository), making them available to other researchers. Such publication may be a requirement when an article is published as open access, or it can be justified by general principles and guidelines for open science. Södertörn University’s data management support can assist researchers with questions that arise in connection with the publication of research data. The data management support also has a responsibility to review data submissions when researchers at Södertörn University publish their data in the Swedish national research data catalogue, operated by the Swedish National Data Service. External link, opens in new window.

Many types of research data can be shared freely without restrictions. For data that contains personal information or other information that cannot be freely shared, only metadata, that is, information about this data but not the data itself, can be made available. The data files can then be released upon request if certain conditions are met by the party making the request. Other data might be too sensitive to be published at all. SND's research data catalogue accepts all types of research data and should be the first choice for data publication unless there are specific reasons to choose another repository.

Researchers are welcome to contact the data management support with questions about the publication of research data. You can also read more about publication here. External link, opens in new window.

Contact data management support: datahantering@sh.se

The National Procurement Services External link, opens in new window. (Statens inköpscentral) provide agreements for language editing services. Please note that the current agreements ended on April 2, 2021 and that new agreements are planned to become available in June 2021. Please contact upphandling@sh.se for more information on how to use the National Procurement Services’ framework agreements.

Proofreading or editing can be done by another employee at Södertörn University (within his or her position) or by using the agreements procured by the National Procurement Services.

Funding from the Publications Committee

The Publications Committee at Södertörn University grants funding to support researchers who want to publish their results.

If you have applied for funding from the Publications Committee, you need to inform this when you contact the procurement at the Finance Department (upphandling@sh.se). This is because it is not certain that the assignment will be completed, and you need to receive prices in advance. The contractors must be informed that the assignment might not be completed unless you are granted funding.

Learn more about the Publications Committee, its mandate and when it hold its meetings.

The Publication Series External link, opens in new window. are the university’s own publishing channels for researchers from Södertörn and other universities. The Publication Series include the series that the Publications Committee is responsible for, that certain subjects and centres at Södertörn University are responsible for, and Södertörn Doctoral Dissertations. All series are published with open access and a large majority of the publications can be purchased through online bookshops.

The Publications Committee acts as an editorial board and is responsible for four publication series: Södertörn Academic Studies, Research Reports, Working Paper and Läromedel från Södertörns högskola. The Publications Department at the library is directly responsible for the production of these four series, but also provides assistance with the production of all series.

Publish a manuscript

If you are interested in publishing a manuscript in one of the Publication Series or via Kriterium, you can find more information about it and our contact details below.

Publish in the Publications Committee’s series

The library’s Publications Department takes care of, among other things, copy-editing, layout and cover design, publishing, and distribution. You can make a request to publish in one of the Publications Committee’s series, please contact the committee’s secretary. Read more about the series and the review procedures below:

• Södertörn Academic Studies External link, opens in new window. have been published by Södertörn University since 2000. The series consists of monographs and anthologies and is open to all research fields and disciplines and to researchers from Södertörn as well as other universities. All submitted manuscripts will be reviewed via the Publications Committee. Approved manuscripts are then sent to two external reviewers (i.e., double blind peer review) selected by the Publications Committee.
• Research Reports External link, opens in new window. is for reports presenting scientific results from scholars at Södertörn University. The review procedure is a simple peer review.
• Working Paper External link, opens in new window. is for shorter preliminary scientific articles presenting results and research ideas from scholars at Södertörn University and elsewhere.
• Läromedel från Södertörns högskola External link, opens in new window. is for textbooks and study materials that are used in teaching on college and university courses. Materials used in the Police education are also published here.

Contact

Contact the Publications Committee secretary: publications@sh.se

Publish in the university’s other Publications Series

• You can find a list of the series published by certain subjects and centres on the Publication Series website External link, opens in new window.. The latest publications can also be found there.
• Contact the subject or centre responsible for the series in which you want to publish.
• The library’s Publication Department takes care of, among other things, copy-editing, layout and cover design, publishing, and distribution.

Contact

Contact the subject or centre responsible for the series, see every series at the University’s Publications Series External link, opens in new window.. If contact information is missing, contact the Publications Department: publications@sh.se.

Kriterium

Kriterium External link, opens in new window. is a Swedish portal for review, publication, and dissemination of high-quality academic books. All books with the Kriterium label will be freely available through open access. Kriterium is a collaboration between universities and publishers, and is also supported by the Swedish Research Council, the Riksbankens Jubileumsfond and the National Library of Sweden.

Publish with Kriterium

Through a publisher, which can be either a publication series or a publishing house, an author or editor of an academic book can advertise their interest in having a manuscript reviewed and published in Kriterium External link, opens in new window.. Send your application to the Publications Committee secretary: publications@sh.se.

The Publications Committee accepts applications in three areas:

Publishing a manuscript in one of the series that the Publications Committee is responsible for

Submitted at least one month before the next committee meeting.

• Submit a copy of a completed manuscript.
• Submit a synopsis.

Proofreading and/or language editing of an article

Submitted at least ten days before the next committee meeting.

• Submit a copy of the article.
• Submit an estimated cost (the Publications Committee always refers to the framework agreements for proofreading and language editing provided by the National Procurement Services External link, opens in new window..)
• Submit a letter of intent from the responsible publisher, e.g. the editor of the journal which has accepted the article.
• Explore the possibility of publishing the article Open Access either immediately or after an embargo period (e.g. six months).

Publishing with an external publisher (publishing/printing grant)

Submitted at least one month before the next committee meeting.

• Submit a copy of a completed manuscript.
• Submit a synopsis.
• Submit a letter of intent from the responsible publisher, e.g. the publisher who has accepted the manuscript.
• Explore the possibility of publishing the book Open Access either immediately or after an embargo period (e.g. six months).
• Submit a budget from the publisher.

NB Other applications should be discussed with the committee’s secretary in advance and submitted at least seven days before the next committee meeting. The Publication Committee’s upcoming meetings.

Contact: Jonathan Robson, Secretary of the Publications Committee, publications@sh.se

Below is a list of external financiers that researchers can apply to for contributions to printing costs when, for example, such an application does not fall under the remit of the Publications Committee. Opportunities for financing within Sweden are greater for manuscripts written in Swedish.

Anders Karitz Stiftelse (website in Swedish only)

Enligt stadgarna kan hänsyn tas endast till ansökningar från svenska medborgare. När ansökan avser tryckkostnadsbidrag skall om möjligt två offerter på tryckning bifogas. Ansökan sammanfattad på sär­skild blankett med angivande av examina, utgivna skrifter, forskningsuppgifter m.m. samt så noggrann tidsplan som möjligt skickas per e-post eller brev till:
Anders Karitz Stiftelse
Jan Alsins
Hällbygatan 36 A
752 28 Uppsala
E-post:

Ovan nämnda blankett kan erhållas från Jan Alsins som vid förfrågan lämnar ytterligare upplysningar. Vid elektronisk ansökan skall filerna vara i pdf-format med filnamn enligt följande syntax: Efternamn_Ansokan.pdf, Efternamn_CV.pdf, Efternamn_Bil_nr.pdf

Crafoord Foundation External link.

The Crafoord Foundation invites applications annually, from mid-December until the beginning of February, for grants for scientific research.

Fritz Thyssen Foundation Printing Subsidies External link.

Printing subsidies offer support for the publication of scholarly findings emanating from projects that have already been supported by the Fritz Thyssen Foundation (i.e. through projects, conferences, stipends, travel subsidies, etc.).

Längmanska kulturfonden External link. (website in Swedish only)

Främjar humanistiska vetenskaper, teologi och juridik samt naturvetenskaper – inbegripen medicin (senast 15 januari).

The Petra and Karl Erik Hedborg Foundation External link.

Bidrag bland annat till högre akademiska studier, forskarutbyte, tryckning och översättning av vetenskapliga verk samt till anordnande av konstutställningar, konserter och föredrag, som utvecklar relationerna mellan Sverige och Belgien (senast 15 mars/15 oktober).

Gerda Boëthius Memorial Foundation External link.

Stiftelsen Gerda Boëthius minnesfond utdelar varje år ett eller flera stipendier för vetenskapliga undersökningar inom de områden som låg Gerda Boëthius varmast om hjärtat: konsthistoria (konstvetenskap), etnologi och hemslöjd. Medel kan sökas för exempelvis resor, tryckningsbidrag eller kostnader för insamling av material.

Olle Engkvists Stiftelse External link.

Olle Engkvist Stiftelse beviljar anslag till vetenskaplig forskning inom medicin, teknik, ekologi och kultur/humanistiska ämnen. Anslag kan sökas till forskningsprojekt som uppgår till två år eller kortare period, maskinell utrustning, tryck- och resebidrag samt för övriga projekt (t.ex. bokprojekt, översättningar o. dyl.)

Åke Wibergs Stiftelse External link. (website in Swedish only)

Anslag till forskning inom humaniora och samhällsvetenskap genom mindre forskningsanslag och tryckningsbidrag samt ett årligt postdoktoralt stipendium (senast 15 september)

Create an account and search in open4research.eu for financiers offering contributions towards printing.

If you find any other financiers that offer contributions towards printing, and you think they should be added to the list, let us know publications@sh.se.

Updated May 2023

The Communications Department offers advice to researchers who need to communicate with students, staff and external audiences. Resources to produce engaging and professional communications could e.g. be used to draw attention to PhD dissertations or research collaborations, promote research at public events or create theme pages on the university’s website to enable the media and the general public to learn more about ongoing research.

Compiled information about the Communications Department’s support.

The Communications Department’s support on research communication (in Swedish).

Examples of ways to reach out

Your staff card and research profile

You staff card contains brief information about you as an employee at Södertörn University.

How to edit your staff card.

As a researcher, you can get an extended staff card – a research profile, where you can describe your research. There is also a link to your publications in DIVA.

Learn more how to create and edit you research profile.

Websites for research projects

In some cases it is necessary to create a website about a research project, e.g. if you have more information to share than can comfortably fit on your research profile page or because a website is required by the funder.

Learn more about how to build a website for your research project (in Swedish).

Media

The Communications Department works continuously to reach out to the media and to advise on strategies for helping your announcements and research findings reach wider audiences.

Read more about how you can present research that engages and informs, write a press release or if you want to receive training and advice on interviews and media handling (in Swedish).

Every quarter, the Communication Department summarizes the university’s coverage in the media. The reports demonstrate the effect and impact of your outreach activities (in Swedish).

Participate in public events

Almedalsveckan and the Gothenburg Book Fair are examples of public events where researchers from Södertörn University usually participate.

Learn more about how you can participate (in Swedish).

Contact the Communications Department

Please email: kommunikationsstod@sh.se