Travel expenses and per diem

Welcome home! This page has information about how to document your travel expenses and per diem (daily allowance).

Compensation for travel expenses (Primula)

To be reimbursed, you must register travel expenses and outlays in Primula, under “Travel/expenses”. Compensation is paid with your normal salary payment.

• You must submit a travel expense claim to be reimbursed for expenses that arose during a planned business trip. You must do this as soon as you return. You are not entitled to reimbursement if your travel expenses are submitted more than a year after the trip has ended.

Split claim for travel expenses

If Södertörn University is not going to cover the full cost of travel, you must send the travel expense claim and original receipts to the relevant authority/company that will be paying. They can then invoice the university for the amount we are to pay. This is because original receipts cannot be submitted to more than one payer. Alternatively, the university can pay the full amount and invoice the other partner for their share of the cost.

Per diem (daily allowance)

For per diem, your trip must be:

• a business trip involving an overnight stay.
• the destination must be more than 50 km (the shortest route) from both the workplace (the university) and your home. You need to submit a travel expense claim to receive per diem. You must do this as soon as you return.

How to apply for per diem

If someone pays for a meal for you, a deduction will be made from your per diem. If Södertörn University has paid for the meal this is considered a meal benefit (kostförmån). Exceptions are if breakfast is included in the hotel room rate, meals on board ferries/aircraft, meals during internal conferences/courses/training sessions, and meals provided as internal and external entertainment. The provisions on per diem are set out in the Swedish Income Tax Act and the central governmental agreements on terms of employment: Villkorsavtal/Villkorsavtal-T External link, opens in new window..

If there are special circumstances, your manager may decide that no per diem will be paid for business travel abroad, or that a lower amount should be paid.