Purchasing

This page lists various purchasing areas followed by brief information about how to place an order. It includes links to purchasing tools, where more detailed instructions are provided.

Purchasing procedure

Purchases can be conducted in different ways depending on what needs to be bought.

• Order form on the employee web/My page.
  Used for IT equipment, furniture and office supplies.
  
• Via Agresso.
  Used for ordering books and coffee/refreshments for meetings.
  
• Procurement and orders via framework agreements.
  When you intend to buy something, you should first check whether there is a framework agreement for the goods or services. If there is a framework agreement, the university places orders in accordance with its instructions. If there is no framework agreement, you must contact the university’s procurement officer. They will help you with a procurement. Read more about procurements.
  

Remember that the most important thing we can do to reduce waste-related environmental impact is to re-use products. Read suggestions about re-use at the university.

Purchases in alphabetical order

The list of areas for purchasing is in alphabetical order. If you cannot find what you are looking for, go to the page for procurement support for information on how other items are to be purchased.

Books and course literature

All literature is ordered via the university’s e-purchasing in Agresso. External link.
Instruction film for ordering literature. External link.

Branded products/merchandise

Branded products have the university logo and are ordered in Agresso or at Infocenter. Read more about branded products and how to order them on the tools page for branded products External link..

Catering

Catering is the provision of food at large events. The university has agreements with two catering suppliers. These can be found in the agreement catalogue. External link.

Coffee/refreshments

Coffee and simple refreshments are ordered via the university’s e-purchasing in Agresso. External link.

Computer glasses

If you need glasses for working at a screen, the university will pay for a pair of computer glasses. Read more on the page about Benefits and housing. Order them via Agresso.

Computers

Campus and ICT Services assists with purchases of IT equipment for all academic and administrative units at the university. This includes ergonomic peripherals. Read more on the page for ICT, telephony and equipment purchases (in Swedish).

Conference facilities

Conference rooms off university premises are booked via Statens Inköpscentral. Read more at Conferences and meetings (in Swedish) External link. . For help with booking please contact upphandling@sh.se.

Consultancy services – staffing and recruitment

Statens inköpscentral External link. has several agreements for consultancy services in HR, ICT and staffing. For help with bookings, please contact upphandling@sh.se.

Flowers

Flowers and potted plants, and delivery, are ordered via the university’s e-purchasing in Agresso. External link.

Furniture

Campus and ICT Services assists with purchases of furniture for all academic and administrative units at the university. Order via the form under “My page External link.” once you have logged in to the employee web.

Headphones

Campus and ICT Services assists with purchases of IT equipment and audiovisual equipment for all academic and administrative units at the university.

Order via the form under “My page External link.” once you have logged in to the employee web. Read more about these purchases on ICT, telephony and equipment purchases (in Swedish).

Laboratory equipment

Special purchases, such as equipment, chemicals, robot arms, specialist scales, etc. Please contact upphandling@sh.se for purchases in this area.

Microphones

Campus and ICT Services assists with purchases of IT equipment and audiovisual equipment for all academic and administrative units at the university.

Order via the form under “My page External link.” once you have logged in to the employee web. Read more about these purchases on ICT, telephony and equipment purchases (in Swedish).

Mobile phones

Campus and ICT Services assists with purchases of IT equipment for all academic and administrative units at the university. Read more on the page for ICT, telephony and equipment purchases (in Swedish).

Office supplies

Office equipment and supplies that are not in the office cabinets, e.g. butterfly clips, batteries, post-it notes, whiteboards.

Campus and ICT Services assists with purchases of office supplies for all academic and administrative units at the university. Order via the form under “My page External link.” once you have logged in to the employee web.

Official gifts

Read more on the page for Ekonomistöd (in Swedish).

Photography

You can book a time for staff photography External link. at the university, or photography for press images External link.. If you cannot find a suitable time slot, or need some other kind of photo, please contact kommunikationsstod@sh.se.

Software and licences

Campus and ICT Services assists with purchases of software for all academic and administrative units at the university. All software that is installed on the university’s computers must be ordered and registered. Some software is installed on all computers and so does not need to be ordered. Other software is checked and added to self-service portals from where you can install it.

Read more about how to order software, how to validate orders, etc., on the tools page for ordering software. External link.

Stamps

You can order stamps for your department or academic school from Staples. Read more on the page about Informationshantering (in Swedish).

Training material, Police Education

Material may be required for training on Police Education. Contact upphandling@sh.se for help.

Translation and proofreading

If you want help with the translation, transcription or proofreading of academic texts, you can use the university’s agreement for translation and language services. Proofreading can also be done by another employee as part of their position at the university.

Translation, transcription and proofreading are ordered via the university’s e-purchasing in Agresso External link.. There is a manual on the tools page for Agresso to help you place your order.

Travel agency

Go to Work-related travel and service abroad for information about booking a trip via the travel agency.