Work-related travel and service abroad
Södertörn University has a policy and guidelines for work-related travel. These regulate what applies to bookings, remuneration, etc.
Guidelines for work-related travel
At Södertörn University, we must replace work-related travel with video conferences, telephone or online meetings whenever possible.
If you believe that a physical journey is necessary, you must both plan and conduct it so that environmental impact is minimised, for example travelling by train rather than flying.
Work-related travel must be as cost-effective as possible.
Decisions on work-related travel must be made by the relevant manager.
Travel advisories from the Swedish Ministry for Foreign Affairs
Travel advisories from the Ministry for Foreign Affairs apply to work-related travel.
A list of countries that the Ministry advises against travelling to (in Swedish)
External link, opens in new window.
Booking work-related travel
The university has an agreement with a travel agency, Stureplans Affärsresebyrå. All work-related travel must be booked through them, with the exception of short taxi journeys that are not part of a longer work-related journey.
You make your booking online with the travel agency. You need to obtain a travel profile (reseprofil) when you make your first booking. You do so by emailing reseochutlaggsgranskning@sh.se and sending your mobile number, org. number (202100-4896) and invoice reference. The travel agency will then email you and you can make your booking.
Your username is your sh.se email address.
You can also call the travel agency and get help with your booking.
If you have questions about travel orders, please email:
reseochutlaggsgranskning@sh.se
Did you incur expenses during your trip?
You must register travel expenses and outlays in Primula, under “Travel/expenses”.
Compensation for private outlay is paid with your normal salary payment.
Advances for travel outlays
You can apply for advances on upcoming outlay during your trip. The form must be signed by your manager and then sent to the payroll group.
(You must be logged in to the employee web to access the form)
The form is in Swedish.
Travel insurance
The Swedish state’s business travel insurance is valid for employees, contractors and doctoral students during work-related travel.
When you book your trip via the university’s travel agency, Stureplans Affärsresebyrå, you also receive additional travel insurance.
Your HR generalist (or equivalent) can issue a certificate of coverage for business travel insurance.
In an emergency
If an emergency arises during your stay abroad, you must always contact Falck Global Assistance:
Telefon: +46 8 587 717 49
Fax: +46 8 587 717 62
E-post: fga@se.falck.com
Service abroad - Agreement on foreign contracts and guidelines for employment conditions when working abroad (URA)
If you are going spent a longer period working abroad, an employment agreement under URA can be signed by the academic school/unit, in consultation with HR.
Remember!
Remember to take Försäkringskassan’s European Health Insurance Card when travelling within the EU.
Information
Questions about page content? Use the contact in the relevant expander.
Want the page updated? - Fill in this form
For other questions, please email info@sh.se